For suppliers and customers

Mälardalen University
Box 1020
721 26 Västerås

Even when invoicing electronically, the address must be stated on the invoice.

It is important that only the invoice address appears in the address field.

If the purchaser’s name is included in the address field, it must be placed after Mälardalen University. Otherwise, the invoice will be regarded as issued to the purchaser, who will then become personally liable for payment.

To ensure the invoice reaches the correct person at Mälardalen University, a reference must always be entered in the correct field. The purchaser reference consists of a five-character code (starting with three letters followed by two digits, without spaces or hyphens, for example ABC01).

If you have received a purchase order from us, there will be a purchase order number on the document, which must be included on the e-invoice. The order number begins with MDU followed by six digits (e.g. MDU100001).

As a first option, invoices should be sent to MDU in Peppol format.

Address in Peppol: 0007:2021002916

We accept Peppol invoices according to the European standard format PEPPOL BIS Billing 3.0

Mandatory e-invoicing in the public sector, DIGG External link.

MDU can receive e-invoices via our operator when an agreement is in place.

Our Part ID: 2021002916

Our operator: OpusCapita

If, as a supplier, you do not have a system solution for sending e-invoices directly from your own system, you can use Visma Proceedo’s supplier portal. This allows you to send an unlimited number of invoices to all organisations and authorities that use Visma Proceedo. The service is free of charge.

To start registering your invoices, contact fakturaservice@mdu.se and request a portal invitation. You will then receive an invitation from Visma Proceedo by email. Register your account, and you can then begin invoicing.

Registration number

202100–2916

VAT number

SE202100291601

Description of item or service

The invoice must state the name of the item or service in the designated field. The description should clearly and consistently identify the item/service in one or a few words, for example:

• Installation of lighting
• Repair of card reader

It is not sufficient to only provide a model designation, address, personal name, or vague descriptions such as according to quotation, consultancy fee, or see specification.

The description must be correctly spelled. Abbreviations, incorrect spacing, and reversed word order should be avoided. Invoice lines without an amount, so-called “zero lines”, must not be used.

Payment terms, late payment interest and invoicing fees

For all suppliers, we apply a 30-day payment term to ensure we have time to process and pay invoices on time. The University accepts late payment interest in accordance with the Interest Act, from the due date until payment is made. Invoicing fees or equivalent charges are not accepted.

Reverse charge

The University applies the reverse charge rules for the purchase of construction services. This means that input VAT must not be charged on the invoice to the University.

The invoice must include the University’s VAT registration number: SE202100291601, as well as a reference to the relevant section of the Swedish VAT Act (1994:200).

Proforma invoices

A proforma invoice is sometimes issued to show the value of goods and does not constitute a basis for payment. Proforma invoices are typically used when goods are to be imported into Sweden.