For suppliers and customers
Here you will find financial information for our customers and suppliers such as invoice management and payment information.
Invoicing to MDU
It is mandatory for suppliers to the public sector (which includes Mälardalen University) to send electronic invoices. This requirement applies from the first invoice, and even though no agreement exists between the parties. By an e-invoice is meant an invoice that is both issued, sent and received in a structured electronic format.
Please note that PDFs and similar formats do not count as e-invoices.
Through PEPPOL
Electronic invoices can be sent through the PEPPOL network.
- Address in PEPPOL: 0007:2021002916
- We accept PEPPOL invoices according to the European standard format PEPPOL BIS Billing 3.0
Order numbers and reference on invoices through PEPPOL
The University's reference is the 5 digit code (consists of 3 letters followed by 2 digits without spaces or dashes – ABC01).
The reference must be entered in the ”Reference” field on the invoice.
If the University’s order number is entered when ordering (starting with 2), it should be entered in the field called "Customer's order number" on the invoice.
In order for the invoice to be matched with the University's purchase order, the invoice must be detailed in the same way as the purchase order, for example, if the purchase order has 3 rows, the invoice must also have 3 rows.
Tags references
The following tags must be used to get the references in the correct field:
Reference:
<cbc:BuyerReference>Reference</cbc:BuyerReference>
Order reference:
<OrderReference><cbc:ID>Order number</cbc:ID></cac:OrderReference>
The ”Order reference” tag is used to refer to the correct row on the purchase order.
Periodic invoices
In order for the University to be able to set up periodic invoices for services/products that are charged based on measured consumption and that are invoiced periodically, such as electricity, maintenance and subscriptions, the following is required:
- that specific invoicing items can be included in the invoices
- that the invoices recur at regular intervals.
Tags for periodic invoices
The following tags must be used to enable periodic invoices to be sent out.
<cac:ContractDocumentReference>
<cbc:ID>Agreement-id</cbc:ID>
</cac:ContractDocumentReference>
<cac:AdditionalDocumentReference>
<cbc:ID>Invoicing item</cbc:ID>
<cbc:DocumentTypeCode>130</cbc:DocumentTypeCode>
</cac:AdditionalDocumentReference>
Read more about PEPPOL on digg.se
External link. Link to another website
Through an Invoice exchange
We can receive e-invoices (Sve-faktura - Swe-invoices) via our invoice exchange when an agreement is in place.
- Invoice exchange: Opus Capita
- EDI-address: 2021002916
Order numbers and references
The University's reference is the 5 digit code (consists of 3 letters followed by 2 digits without spaces or dashes – ABC01).
The reference must be entered in the ”Reference” field on the invoice.
If the University’s order number is entered when ordering (starting with 2), it must be entered in the field called "Customer's order number" on the invoice.
No additional text should be entered in that field.
In order for the invoice to be matched with the University's purchase order, the invoice must be detailed in the same way as the purchase order, for example, if the purchase order has 3 rows, the invoice must also have 3 rows.
Tags references
The following tags must be used to get the references in the correct field:
Reference:
<RequisitionistDocumentReference><cac:ID>Reference</cac:ID></RequisitionistDocumentReference>
Order row reference:
<cac:InvoiceLine><cac:OrderLineReference><cac:OrderReference><cac:BuyersID>Order number</cac:BuyersID>
The ”order row reference” tag is used to refer to the correct row on the purchase order.
Periodic invoices
In order for the University to be able to set up periodic invoices for services/products that are charged based on measured consumption and that are invoiced periodically, such as electricity, maintenance and subscriptions, the following is required:
- that specific invoicing items can be included in the invoices
- that the invoices recur at regular intervals.
Tags for periodic invoices
The following tags must be used to enable periodic invoices to be set up:
<AdditionalDocumentReference><cac:ID identificationSchemeID="ACD"
identificationSchemeAgencyName=”SFTI”>Invoice item</cac:ID>
</AdditionalDocumentReference>
<AdditionalDocumentReference><cac:ID identificationSchemeID="CT"
identificationSchemeAgencyName=”SFTI”>Agreement/Contract</cac:ID>
</AdditionalDocumentReference>
Through MDU`s Supplier Portal
If your company does not have system support for sending e-invoices, you can use our Supplier portal free of charge to register your e-invoices manually.
You can change language from Swedish to English in the upper right corner in the Supplier Portal.
Other information when sending invoices to MDU
Invoicing address
All invoices should be addressed as follows to:
Mälardalen University
Box 1020
721 26 Västerås
Corporate Identity Number and VAT registration number
202100–2916 and SE202100291601
Payment terms, interest on overdue payment and invoicing fees
We apply a 30-day payment term to all suppliers, so that we have time to process and pay the invoices on time. The University accepts interest on overdue payment in accordance with the Interest Act from the due date until payment is made. Invoicing fees or the equivalent are not accepted.
VAT reverse charge mechanism
The University applies the rules concerning reverse charge VAT when purchasing construction services. This means that the input VAT should not be charged on the invoice to the University.
The invoice must state the University's VAT registration number, SE202100291601, and a reference to the relevant paragraph of the Swedish Value Added Tax Act (1994:200).
Proforma invoices
A proforma invoice is sometimes drawn up “for form's sake” to show the value of goods and does not serve as a basis for payment. Proforma invoices occur, for example, when goods are to be imported into Sweden.
Please contact us if you have any questions
If you have any questions, please email: fakturaservice@mdu.se
Payments to MDU
As a customer of MDU, it is important to know how invoices and grants to the university's operations must be paid in order for the income to be booked correctly. Payment to MDU must be made to a bank giro account. Payment from abroad is made to IBAN / BIC.
When you make a payment to the university, it is important that you provide information regarding the payment, such as invoice number, posting according to the submitted documentation, so that the amount paid in is booked correctly.
How to make payments to MDU
Bank
Mälardalen University uses Danske Bank.
Bank address:
Danske Bank
Box 7523
SE-103 103 Stockholm
Sweden
Payments from Sweden
Payment of invoice and requisition issued by MDU. Bankgiro account 5201-5864
Payment from abroad
IBAN: SE211200 0000 0128 1011 2525
BIC / SWIFT: DABASESX
Questions should be directed to: kundreskontra@mdu.se
Contact
Questions may be put to: fakturaservice@mdu.se or telephone +46(0)21-10 14 38