Register and publish your essay or degree project in DiVA

Here is information about how you publish your essay or degree project in DiVA. Contact information for DiVA administrators can be found at the bottom of the page.

Read and approve

For you to be able to submit your essay you must first accept the agreement for publication that exists between you and the University. You have the opportunity to read the agreement in full when you submit your essay.

Regulations and terms:

• The essay must have been passed and any corrections you were asked to make must have been made.
• The various Schools may have their own regulations for publishing essays on the website. If you are unaware of what rules apply, contact your teacher before publishing the essay.
• You are responsible for being the author of the essay, for having permission to publish any parts that have another author (for example a co-author or for images), and also for ensuring otherwise that the essay does not contravene current laws.
• You must have permission from the copyright owner to use other people’s images, diagrams etc.
• BUS External link. (the Visual Copyright Society in Sweden) represents thousands of Swedish and international artists. If you wish to use an image by any of these you are to contact BUS. Alternatively you can contact the copyright holder, publisher or editor. State in what context you wish to use the image and where it will be published.
• If you do not obtain permission you can omit the image in the electronic edition and replace it with an explanatory text such as “This image is not included in the electronic edition for copyright reasons”.
• If you have your personal identity number somewhere in the essay it is advisable to remove it before publication.
  
  
  

Log in to register and publish

It is mandatory to register the essay in DiVA. You register the information about the essay in a web form, where the PDF file also is uploaded.

Log in to register in DiVA External link. Use your user ID and password that you received from the University.

Step-by-Step-guide on how to register a thesis in DiVA

1. Log in with the user ID and password that you got when you registered at MDU (the same one as you use to access the Student Portal).

2. Then click on ”Add publication/Upload files”. Then select the type of publication in the scroll down list, i.e. student thesis (degree project). After this click continue.

3. Fill in your first name and last name and the name of any co-authors. Click "additional authors" to add multiple authors.

4. Indicate at which School you are studying. At the ”Department, unit or programme: Select organisation” is it essential that you select one of following:

• School of Business, Society and Engineering (EST)
• School of Health, Care and Social Welfare (HVV)
• School of Innovation, Design and Engineering (IDT)
• School of Education, Culture and Communication (UKK)
• If you leave the box blank or choose only "Mälardalen University", the thesis will not be sorted to the correct administration office, which can create a delay for you as a student. The School will not receive a notification of your registration and the administrator cannot process the thesis in DiVA.

5. Indicate whether your project is written in cooperation with an external company or organisation. Enter the title and subtitle of your project. Also select the language for the title of the thesis.

6. State the level of the thesis and the number of credits. Contact the Course Coordinator at your School if you are unsure of this information.

7. Fill in the year of publication and number of pages. Normally only the pages numbered in your thesis should be counted. A series should only be selected if you have written your project on the Teacher Education programme. Otherwise skip this part. Skip “other series” and “identifiers.”

8. Select “National subject category” (select the category that is closest to your thesis subject). Select “look up subject category.” Please add if you wish, optional subject words under keywords. Skip "included in project".

9. Write/paste in abstract (summary of thesis).

10. Add the name of your supervisor during the thesis project.

11. Fill in information about the examiner. You do not need to fill in info about the presentation. Then click “continue.”

12. Save your project as a Pdf file and upload it to DiVA. It is compulsory to upload your thesis in DiVA but you can select if the file should be easily accessible on the Internet or if the file should be hidden. If you don't want the file to be accessible, check the "Archiving Only" option.

13. Before proceeding, please read and accept the Electronic Publishing Agreement.

14. Finish the registration by clicking the “Submit” button. When you have sent in your thesis it will be stored on DiVA’s administrative interface. Please note that you can no longer access your thesis to make changes once it’s been submitted. In case you need to make corrections after submission, please contact your School.

15. After submission, your thesis will be processed by an administrator at your School. Your thesis will not be visible in the public DiVA interface until it has been approved by the administrator. This can take some time. For questions concerning a registered thesis please contact your School.

16. Please note that you should not send in a printed copy of your thesis for archiving. Archiving is only done in digital form in DiVA.

Where is your essay after publication?

When your essay has been registered/published in DiVA it is searchable in several places:

• Uppsök External link. - the Swedish national database for essays in full text.
• Uppsatser.se External link. - an alternative to Uppsök.
• DiVA-portal External link. - a search portal for all the universities and university colleges that use DiVA.
• Local DiVA External link. - specially for essays from MDU.
• Finally the essay is also indexed in Urkund External link. and thus receives some protection against any attempts to plagiarise.